BACKGROUND:We know about some of the perks and allowances. On top of a generous salary and expenses for travel and accommodation, Government Ministers who live outside the capital are entitled to a dual abode allowance.
And there’s the public representational allowance, which can be used to meet additional expenses such as constituency offices, mobile phones, home phones and advertising.
But we know far less about the secretarial allowance.
This is an allowance of up to €41,900 that Ministers are entitled to use for the purchase of secretarial assistance.
The way this public money is spent is not typically published.
However, records obtained by The Irish Times show that many Ministers are using this allowance to hire public relations advisers or employ constituency officials. This is despite the fact that they are also able to avail of press officers, secretarial support and – at least in the case of Cabinet Ministers – special advisers.
The money is exempt from rules governing public procurement, which specify that public bodies must publicly tender for services.
Among those using the allowances for PR services are Ministers Brian Hayes, Frances Fitzgerald, James Reilly, Lucinda Creighton, John Perry and Fergus O’Dowd.
PR services
For example, Minister for Children Frances Fitzgerald and Minister for Health James Reilly spent €31,365 on the services of PR firms on hiring the Communications Clinic – whose directors are PR consultant Terry Prone and chairman of the RTÉ board Tom Savage.
In addition to PR, many are spending significant amounts on “temporary vouched employees” or “secretarial assistants”. Ministers Jan O’Sullivan, Ruairí Quinn and Alan Kelly, among others, have hired party officials to provide these services.
Minister for Arts Jimmy Deenihan was among the highest spenders, using the maximum €41,000 on hiring two temporary employees.
While he is able to use the services of a constituency office based in his department – which employs one staff member and two part-time staff – Mr Deenihan said the secretarial allowance was sorely needed. The bulk of the money, he said, was used on hiring two individuals at a cost of €41,000 to help deal with correspondence at his Listowel office in Co Kerry.
‘Very stretched’
“The office is very stretched and under strain as a result of the volume of correspondence and cutbacks,” he said. “The amount of representations you receive increases when you become a minister . . . I pride myself on providing a good constituency service. I’ve always respected my constituents.”
Some Ministers, however, opted not to avail of the allowance at all.
For others who did use it, we do not know where the money was being spent. Ministers have the option of claiming €11,591 in vouched secretarial allowances.*
Some Ministers may argue that these funds are needed to help with what is a demanding and resource-intensive job. But at a time of scarce public resources, there is every chance that the manner in which it is spent, combined with a lack of transparency, may well feed even more cynicism into how our political system is funded.
The claims: How much they spent in 2012
SEÁN SHERLOCK €39,985
Minister of State for Research and Innovation
Temporary employees: €26,964, Ronan Sheehan; €13,021, Denis Justice.
SIMON COVENEY €34,490
Minister for Agriculture, Food and the Marine
Temporary employee: €34,490, Stephanie Kidney.
RUAIRÍ QUINN €21,527
Minister for Education and Skills
Temporary employee: €21,527, Denise Rogers.
MICHAEL RING €41,092
Minister of State for Tourism and Sport
Temporary employee: €41,092, Gemma Gibbons.
LEO VARADKAR €41,092
Minister for Transport, Tourism and Sport
Temporary employee: €41,092, Lisa Tavey.
JIMMY DEENIHAN €41,092
Minister for Arts, Heritage and the Gaeltacht
Temporary employees: €34,499, Michael Brown; €6,593, Brenda Murphy.
JAN O’SULLIVAN €40,569
Minister of State for Housing and Planning
Temporary employees: €29,408, Timmy Hennessy; €1,459, Jane Liston; €9,702, Robert Stakelum.
FERGUS O’DOWD €37,089
Minister of State for the NewERA Project
Temporary employee: €37,089, Darren Hughes.
BRENDAN HOWLIN €41,092
Minister for Public Expenditure and Reform
Temporary employee: €41,092, George Lawlor.
CIARÁN CANNON €20,479
Minister of State for Training and Skills
Temporary employee: €11,591, Martina Maher
Unvouched expenditure: €8,888.
ALAN KELLY €38,205
Minister of State for Public and Commuter Transport
Temporary employee: €34,043, Jim McGrath
Secretarial assistance: €4,162, Michelle Cooney.
ALAN SHATTER €8,888
Minister for Justice and Equality; Minister for Defence
Unvouched expenditure: €8,888.
BRIAN HAYES €20,448
Minister of State for Finance
Unvouched expenditure: €8,888
Public relations/secretarial assistance: €2,560, PR Social Media Services
Public relations: €9,000, Daniel Egan, Kilcolman Communication
LUCINDA CREIGHTON €16,268
Minister of State for European Affairs
Public relations: €7,380, Katherine Meehan
Unvouched expenditure: €8,888.
MICHAEL NOONAN €8,888
Minister for Finance
Unvouched expenditure: €8,888.
MICHAEL P KITT €8,888
Fianna Fáil spokes man on Housing, Planning and Gaeltacht Affairs
Unvouched expenditure: €8,888.
PHIL HOGAN €8,888
Minister for Environment, Community and Local Government
Unvouched expenditure: €8,888.
RICHARD BRUTON €8,888
Minister for Jobs, Enterprise and Innovation
Unvouched expenditure: €8,888.
FRANCES FITZGERALD €20,295
Minister for Children and Youth Affairs
Public relations: €20,295, The Communications Clinic.
JAMES REILLY €16,950
Minister for Health
Secretarial assistance: €5,880, Dianne Sexton
Public relations: €11,070, The Communications Clinic.
JOHN PERRY €41,092
Minister of State for Small Business
Public relations: €41,092, Sinéad Fennell.
PAUL KEHOE €1,800
Minister of State for Defence
Secretarial assistance: €1,400, Cathal Byrne; €400, Dave Nowak.
RÓISÍN SHORTALL €25,350
Former minister of state for primary care
Secretarial assistance: €16,740, Kevin Baneham; €8,610, Éamon Ó Griofa.
* This story was edited on Tuesday, January 15th, 2013 to correct an error.
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